Agenda Item
Meeting Date: 8/6/2019 - 5:00 PM
Category: Adoption of Consent Agenda
Type: Action
Subject: 2019-2020 Supplier Spend Estimated to Surpass Board of Education Threshold Specified in Policy DJ
End Statements:
End Statement V Financial Well-Being
Financial Well-Being
Enclosure:
File Attachment:
Summary : SY 19-20 Budget - Annual Spend Supplier List
The following suppliers will need Board Approval due to the estimated spend for the 2019-2020 school year based on past purchase and anticipated spend over the full School Year. All estimated spends listed below were included in the budget adopted by the Board of Education on June 18, 2019.

1. Information Technology Products and Licenses - Total combined amount not to exceed the amount approved in the 19/20 budget or via Bond funds. The exact items of technology purchases is partially based on school/staff orders based on building needs or annual software license purchases from vendors.
~Apple Computer, Inc - not to exceed $4,000,000
~CDW Government LLC - not to exceed $2,000,000
~DHE Computer Systems - not to exceed $2,000,000
~Gov Connection Inc. - not to exceed $2,000,000
~Infinite Campus - $500,000
*Student information management system
~Qwest/CenturyLink/Cyxtera Corporation - $2,050,000
*Telephone, internet, data center and school network fiber lease

2. Johnson Controls - $2,000,000
~District-wide fire alarm upgrades (being paid for out of the Bond)

3. Arapahoe Community College - $1,700,000
~Concurrent Enrollment Fees– Reimbursed by the State Board of Community Colleges and Occupational Education

4. Colorado Transportation Industries LLC, & American Logistics Company - $3,000,000 total between all companies
~Third-party outsourced transportation for students with special needs and foster care students

5. CCMSI - $1,400,000
~Third-party administrator for Workers Compensation claims

6. Colorado School Districts Self Insurance Pool - $1,350,000
~Insurance for the District which includes: SEL (School Entity Liability), Employee Benefits Liability, School Auto, Property, Equipment Breakdown, Crime and Excess Crime, School Crisis Act, Privacy & Network Liability, Pollution and Remediation (includes all premiums and deductibles)

7. College Board - $775,000
~A/P testing fees

8. Laradon Hall, Joshua School, & Shiloh Home Inc. - $1,750,000 total between all companies
~Out of district day treatment and excess costs (student tuition)

9. Denver Athletic - $650,000
~Activities and athletics apparel and promotional items

Note: Suppliers such as Amazon and Office Depot may have a total spend that exceeds $500,000, however, no purchase or contract exceeds this dollar amount.
Funding:
Recommendation: That the Board of Education approve the 2019-2020 Supplier Spend Estimated to Surpass Board of Education Threshold Specified in Policy DJ under adoption of Consent Agenda.
Approvals:
Recommended By:
Signed By:
Lindsay Bergemann - Director of Sourcing and Contract Managment
Signed By:
Dr. Thomas Tucker - Superintendent
Vote Results:

Original Motion
Member Krista Holtzmann Moved, Member Kevin Leung seconded to approve the Original motion 'That the Board of Education approve the 2019-2020 Supplier Spend Estimated to Surpass Board of Education Threshold Specified in Policy DJ under adoption of Consent Agenda.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 6 Nay: 0.
The motion Carried 6 - 0