Agenda Item
Meeting Date: 3/5/2019 - 5:00 PM
Category: Adoption of Consent Agenda
Type: Action
Subject: Architect Selections, Fees and Contracts for 2018 Bond Capital Renewal Projects
End Statements:
End Statement V Financial Well-Being
Financial Well-Being
Enclosure: Attachment #1: Architect Agreement RTA Architects
Attachment #2: Architect Agreement CRP Architects
Attachment #3: Architect Agreement Wold Architects
File Attachment:
190305 Package 1 Architect Agreement - RTA.pdf
190305 Package 2A Architect Agreement - CRP (1).pdf
190305 Package 2B Architect Agreement - Wold.pdf
Summary : On January 9, 2019 Douglas County School District’s (DCSD) Construction Department and NV5 advertised two Request for Proposals (RFP) for Architectural / Engineering firms to submit proposals to assist with the 2020 capital renewal packages within the 2018 Bond program. Two RFPs were issued due to the amount of required work in 2020. The RFPs were divided into Package 1 (Ponderosa High School, Thunder Ridge High School, and Ranch View Middle School) and Package 2 consisted of the remaining 21 middle and elementary schools programmed for capital work in 2020. Within the Package 2 grouping, the scope of work was additionally broken down into Package 2A (11 schools) and Package 2B (10 schools) due to the amount of work and estimated costs. Twenty-one (21) architect firms on DCSD’s qualified list were invited to submit on the RFPs. The RFPs closed on January 25, 2019. Seven (7) firms submitted proposals for Package 1, and five (5) firms submitted proposals for Package 2A and 2B.

DCSD’s Construction Department, in conjunction with NV5 and Strategic Sourcing and Contract Management, reviewed submittals and shortlisted five (5) firms for Package 1 and three (3) firms for Package 2A and 2B based on staffing proposed for the projects and recent similar experience. Submitted fee proposals for the scopes of work were also evaluated.

On February 4, 2019 the following shortlisted firms were invited to interview:
1. CRP Architects (Package 1 and Package 2A and 2B)
2. LKA Partners (Package 1 and Package 2A and 2B)
3. Wold (Package 1 and Package 2A and 2B)
4. Eidos Architects (Package 1)
5. RTA Architects (Package 1)

Interviews were held on February 11 and 12, 2019 at Ponderosa High School. The interview panel consisted of the District’s Chief Operations Officer, Facilities Planning Manager, Construction Department staff, and NV5. Firms were evaluated on qualifications specific to the projects, recent similar experience of the proposed team, staffing plan and organization structure, culture, and communication plans.

The interview panel selected three (3) firms for these awards. RTA Architects was selected for Package 1. CRP Architects was selected for Package 2A. Wold Architects was selected for Package 2B.

Capital renewal projects for schools are included in the 2018 Bond. Architectural and engineering firms are required to design and manage this work.
Funding: Summary of Cost
For RTA Architects: $750,568 (10% of Construction Costs), plus reimburseables
For CRP Architects: $830,400 (10% of Construction Costs), plus reimburseables
For Wold Architects: $552,110 (10% of Construction Costs), plus reimburseables

2018 Bond funds will pay for these awards and were already included in the bond planning budgets. Proposed fees are within industry standards for this work.
Recommendation: That the Board approve RTA Architects for Package 1, CRP Architects for Package 2A, and Wold Architects for Package 2B and the attached Architect Agreements under adoption of Consent Agenda.
Approvals:
Recommended By:
Signed By:
Richard Cosgrove - Chief Operations Officer
Signed By:
Dr. Thomas Tucker - Superintendent
Vote Results:

Original Motion
Member Vogel W Moved, Member Lemieux A seconded to approve the Original motion 'That the Board approve RTA Architects for Package 1, CRP Architects for Package 2A, and Wold Architects for Package 2B and the attached Architect Agreements under adoption of Consent Agenda.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0.
The motion Carried 7 - 0