Agenda Item
Meeting Date:
6/23/2020 - 4:00 PM  
Category:
Adoption of Consent Agenda  
Type:
Action  
Subject:
Supplier Spend Estimated to Surpass Board of Education Threshold Specified in Board Policy DJ  
End Statements:
End Statement V Financial Well-Being
Financial Well-Being
 
Enclosure:
 
File Attachment:
 
Summary :
Board approval is needed for the janitorial cleaning contracts that are expiring June 30, 2020, as the total estimated spend for all contracts will exceed the $500,000 Board threshold.

The following vendors: Master Klean Janitorial, Maintenance
Resources, Triad, ABM, AFSG, JJ Maintenance, and Service
Solutions contracts are up for renewal that service 85 DCSD locations.

The annual cost estimate for janitorial service contracts is
$3,950,000.00. These contracts do not include any increases compared to the previous contracts and all vendors have agreed to a two-week furlough during June of 2021 which will also lower the total cost compared to the previous contracts. Vendor payment will only be made after services have been rendered. Any increase requests will be negotiated by Strategic Sourcing and shall not exceed DCSD employee raises.
 
Funding:
 
Recommendation
That the Board of Education approve the estimated spend of $3,950,000.00 for school years 2020-2021, with the option to renew for two subsequent years under adoption of Consent Agenda.  
Approvals:
Recommended By:
Signed By:
Colleen Doan - Director of Budget
Signed By:  
Dr. Thomas Tucker - Superintendent
 
Vote Results:

Original Motion
Member Christina Ciancio-Schor Moved, Member Krista Holtzmann seconded to approve the Original motion 'That the Board of Education approve the estimated spend of $3,950,000.00 for school years 2020-2021, with the option to renew for two subsequent years under adoption of Consent Agenda.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0.
The motion Carried 7 - 0